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Digitalization of Fleet Management

Fleets operate in a highly dynamic world full of risks, challenges, regulations, and complexities. Digital fleet management solutions have simplified the highly complicated job role of the fleet manager. The fleet manager is responsible for the optimization of risks, costs, and efficiency in fleet operations.

In a technical sense, if an organization owns more than two vehicles, it is considered a fleet operation. A corporation that uses a fleet of vehicles for a commercial or other operational purpose requires a fleet management system. Without a proper system, fleet management could be a nightmare especially if
you still rely on paper-based systems, spreadsheets, or worse- whiteboards.

There are many fleet management solutions available today. When deciding on fleet management software, look for a scalable & customizable solution that would meet your company’s requirements today and keep on supporting as the company grows. Fleet management software can provide much more than a mere database of vehicles or pinpoint your cargo on a map. Let’s take a look into the main elements a modern fleet management application should have.

Reports, Analytics, and Efficiency

Fleet management solutions can be equipped with built-in analytical tools, and can generate automated & timely reports. Automated reports reduce the possibility of human error as opposed to manually prepared reports and can be used for cross-departmental reference. Fleet management software can also instantly calculate payments and generate invoices in bulks. The company could use the data extracts to inspect issues, reduce costs and maximize profits. Advanced analytics can improve efficiency by taking into account the idle times of drivers & vehicles.

Route Management and Real-Time Tracking

A basic feature of any fleet management software is the ability to display the real-time location of vehicles at any given time. However, a modern fleet management solution is far more extensive than that. The fleet manager can get a clear overview of the trip completion status and ETA with the touch of a button. Route management features can help discover shorter and safer routes while avoiding roads with weight\height limitations (such as bridges and tunnels).

A significant portion of operational costs consists of fuel expenses. Route management modules can provide data to help the management in identifying routes with the lowest fuel costs.

Enhanced Vehicle Maintenance

Fleet management solutions can facilitate comprehensive vehicle databases, keeping track of important information such as the year manufactured, distance traveled, repair & maintenance schedule, and operational lifetime. A competent fleet management system provides valuable insights for a fleet manager to maximize usage of his vehicles while maintaining the fleet in good running condition and disposal of a vehicle for the highest price at the end of its designated operational lifetime.

Effective Driver Management

Once a vehicle of your fleet leaves the company premises, you have less control of it. Everything is in the hands of the driver. If the drivers are driving recklessly with the company name & branding, it would give a negative impression of your company. But with developments in new technology fleet managers have considerable authority over the vehicles irrespective of where they are. The days when you need to call drivers regularly for updates are long gone. Tracking features indicate areas where divers may have been speeding and the feedback can be used to educate drivers on safety driving. Driver data and trip details could be logged & analyzed automatically reducing errors, paper usage, and the potential for fraudulent behavior.

Improved Customer Satisfaction

With the imposed travel restrictions and health concerns, the delivery of goods is a vital part of the customer experience. Delays and order mismatches would inevitably drive customers away. Fleet management systems can generate accurate ETAs and help the consumer track the shipment easily. An advanced fleet management solution minimizes the possibility of mix-ups & discrepancies in orders.

Are You Getting the Best Out of Your Fleet?

FLEX is an all-inclusive, cloud-based fleet management solution developed by FINAP worldwide for any business that uses a fleet of vehicles for commercial or operational purposes. FLEX consists of a dashboard feature with all routes and vehicles being mapped in real-time with pinpoint accuracy to the administrators. FLEX can successfully drive your fleet management operation into new highs, literally!


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